Effectively handling documents within the digital workplace can be a real challenge. Documents are everywhere, in multiple versions, based on self-made templates, with scarce traceability and no ownership. But with Omnia, you now can implement a document management solution for managing documents aligned with defined lifecycles and organization-wide policies.
Types and templates
Omnia can help you get rid of the gallery of homemade document templates that can be found in many organizations. The product supports centralized handling of document templates and makes it possible to distribute these to wherever end-users create documents. This will make sure that you only have one set of document templates – the official one.


Life cycles
With Omnia you can make sure that important documents are handled in a correct way across the organization and over time. The product will let you create definitions for important types of documents, implementing controlled life cycles with rules regarding properties, approval, pdf conversion, review, archiving and more. Finally, you can give users a more structured experience when it comes to important documents.
Findability
By using rollup components in Omnia, it will be easy to gather controlled documents based on type and properties and present to end-users in the right context. It is also possible to subscribe to documents based on properties to be notified whenever new or updated editions are published.
Omnia will also let you set up customized search scopes to make it even easier for end-users to find the right business critical document.


Create documents
Omnia includes a wizard helping end-users creating new documents based on official templates. End-users can navigate templates, fill out metadata and choose a location where the document should be saved. So even if you have a large number of templates and properties, the user experience when creating new documents will be straightforward with the Omnia document management solution.
Want to learn more about document management?
Find inspiration on how to succeed with your digital workplace initiative.
- On-demand webinars
- On-demand webinars
On-demand webinar: Boost your intranet with structured knowledge sharing
- On-demand webinars
Omnia Small Talk: Learning, wellbeing, and knowledge with Microsoft Viva
- On-demand webinars
On-demand webinar: Optimize the way you work with files inside of Microsoft Teams
- On-demand webinars
On-demand webinar: Five steps to effective document management in Microsoft 365 and SharePoint
- On-demand webinars
On-demand webinar: Supercharge your Intranet with Microsoft Viva
- On-demand webinars
On-demand webinar: Strategies for effective document management in Office 365 and SharePoint
- Document
Document: How to succeed with document management in Microsoft 365
- Case Study
WWF takes the leap from Google to Omnia for better information flow and communication
- Case Study
Omnia helps TOPdesk to stay on top of things
- Case Study
New intranet powers meetings and growth at Informationsteknik
- Case Study
Results beyond expectations as MAN Energy Solutions go fully digital with Omnia
- Case Study
Knowledge sharing helps driving growth at INTEC
- Case Study
Arriva Tog speeds up internal information on the Omnia platform
- Case Study
Partille Municipality brings order to 1.6 million documents with a new intranet
- Case Study
Kungsbacka Municipality strengthens digital workplace with tidier intranet
- Case Study
BIOFOS unifies and simplifies with Omnia
- Case Study
Revisorgruppen Danmark connects accountants and upgrades Handbook in Omnia
- Case Study
Boundless intranet welds together Rottneros Group
- Case Study
Swedish Health Professionals lift digital workplace into the cloud with Omnia
- Case Study
MBO facilitated and digital workplace fortified at Pulsen
- Case Study
Väderstad unified by new intranet
- Case Study
Unifying City of Malmö organization with Omnia
- Case Study
Haldex unifies company knowledge and strengthens communications
- Case Study
More time for care with Omnia
- Case Study
Foyen’s digital workplace elevated
- Case Study
Improved Quality Management at Ragn-Sells with Omnia
- Case Study
Coor unites physical workplaces with Omnia
- Case Study
Omnia-based digital workplace keeps Iterio inside the box
- Case Study
Swedish Sports Confederation streamlines internal communications
- Case Study
Vargön Alloys cut risks with Omnia-based issue management system
- Blog Post
Use your intranet for establishing a Knowledge Management solution
Would you like a demo?
Fill out the form and we will contact you for a demo of Omnia.