AI Features in Intranets: How Omnia Enhances Productivity and User Experience

This post is your inside look at Omnia’s roadmap and differentiators—from eight AI features in our top-rated intranet platform you can use today, to upcoming AI productivity tools that make your digital workplace smarter, faster, and more user-friendly.

If you’d like to explore how AI can elevate your intranet even further, watch our on-demand webinar: Boosting Your Intranet with AI. 

We believe the AI intranet should empower, not overwhelm. Omnia’s AI features are designed to fit seamlessly into existing workflows, helping employees and content owners work more efficiently without creating extra complexity.

Our guiding principles for AI features in intranet platforms are: 

1. Seamless, Subtle AI: For us, AI should improve the experience, not complicate it. That’s why we embed it into everyday features like editing, translation, semantic intranet search, and publishing—so users benefit without needing to learn anything new.

2. Built-In Security and Compliance: All AI-powered processes run entirely within your Microsoft 365 environment. Your data stays in your tenant, ensuring privacy, security, and regulatory compliance.

3. Customizable for Your Organization; From tone of voice to GDPR and accessibility rules, you can configure prompts and even connect your own large language models (BYOM) to align with internal policies.

4. Transparent and Trustworthy: Omnia’s semantic search explains why results are shown—a key trust factor for AI-driven intranet experiences that helps users understand and rely on AI recommendations.

5. Focused on Real Impact: Omnia’s AI supports measurable outcomes: faster publishing, better engagement, smarter targeting. It’s designed to make work easier and more effective—no hype, just value.

Find what you mean—not just what you type. Omnia’s semantic intranet search understands intent, delivering accurate results even when queries are phrased differently. This dramatically improves findability and the overall AI intranet user experience. 

AI features in intranet: Semantic search delivering intent-based results

Start with a prompt—end with a fully formatted draft. Omnia’s AI content generation feature for intranet creates structured articles with headings, sections, and navigation. This accelerates publishing and supports scalable AI-driven intranet content management.

AI features in intranet: AI-powered content generation for faster publishing

Make improvements in one click. Omnia offers built-in and customizable prompts to adjust tone, expand sections, or improve clarity—helping teams maintain standards while improving the AI intranet user experience.

AI features in intranet: Intelligent editing prompts improving content quality

Surface the key message instantly. AI-generated summaries can be displayed at the top of articles, in news rollups, or notifications—making this one of the most appreciated AI features in intranet platforms for busy employees.

AI features in intranet: Automated article summaries for better user experience

Catch issues before content goes live. Omnia’s AI intranet quality checks flag grammar issues, tone mismatches, missing metadata, and weak headlines—ensuring editorial consistency and compliance.

AI features in intranet: Pre-publishing AI quality checks for governance

Create inclusive content automatically. Omnia’s AI identifies jargon, complex sentences, and unclear abbreviations—suggesting simpler alternatives to improve accessibility, comprehension, and intranet adoption.

AI features in intranet: Clarity and accessibility support for inclusive communication

Add compelling visuals in seconds. With AI-powered image generation built into the intranet, editors can quickly create relevant visuals when stock imagery isn’t enough—supporting faster publishing and better storytelling.

AI features in intranet: AI image generation supporting visual communication

Support multilingual publishing at scale. Omnia’s AI translation feature enables fast localization, reviewer workflows, and consistent messaging across regions—making this one of the most impactful AI features in intranet solutions for global organizations.

AI features in intranet: Automated translation for global intranet communication

The next phase of Omnia’s AI innovation focuses on deepening AI features in intranet personalization, automation, and configuration, with clear business outcomes:

✔ AI Foundation and Flexibility: Access to smaller, task-specific AI models. Bring your own language model for greater control.

✔ Smarter AI Search and Personalization: Role-based permissions in search.  Context-aware results based on behavior, role, or location.

✔ Intranet AI Assistants: Automated content targeting powered by agentic AI—ideal for frontline communication. AI assistants to help configure and personalize your intranet with no coding.

✔ Editorial and Content Innovation: Advanced quality checks and improvement suggestions. AI-driven tools to streamline site setup and structure.

✔ Enhanced User Experience: Launch of a personal feed showing tailored content, tasks, and updates in real time. 

With Omnia, you don’t just get standalone AI tools—you get an integrated suite of AI features in intranet environments that improve publishing, search, knowledge access, and the overall employee experience.

Whether you're responsible for content, IT, or employee experience, Omnia’s AI capabilities are built to support measurable outcomes—helping your intranet evolve from information hub to intelligent workplace platform.

Curious about what’s possible? Please reach out to the Omnia team today for a tailored demo.