Employee Onboarding

Omnia’s employee onboarding intranet helps you deliver a consistent, branded, and highly effective onboarding experience. From personalized preboarding to structured task lists and employee handbooks, Omnia supports new hires with everything they need to feel welcome, informed, and productive—on any device. 

Click through the image gallery above to explore how onboarding works in Omnia.  

Setup for a great first impression: Design a captivating onboarding start page tailored to your brand. Choose from ready-made templates or build custom layouts optimized for all devices—ensuring every new hire receives a high-quality digital onboarding experience.

Consistency across the organization: Guide new employees through every phase of onboarding with personalized task lists and sign-off checkboxes. Administrators, HR, or managers can assign responsibilities, track completion, and ensure every step is followed—boosting consistency and accountability across teams.

Simplify with visuals: Start strong with a welcome video from leadership and interactive tutorials that guide users through the onboarding portal. Help new hires get comfortable with your organization’s structure, tools, and culture from day one.

Offer new hires a jump start: Engage new hires even before they start. With temporary Omnia accounts, employees can log in ahead of their first day to access welcome content, policies, and learning materials—making the transition smoother and more effective.

Smooth introduction: Make it easy for new colleagues to understand structures, connect with people, and feel part of the team:

✔ Link to org charts, department overviews, and manager introductions.

✔ Display employee stories and spotlight fellow new hires.

✔ Use profile prompts and completion indicators to encourage engagement.

Empower your users: Give new employees quick access to everything they need to succeed, as:

✔ Employee and manager handbooks.

✔ Learning resources, FAQs, and IT guides.

✔ HR documents, directories, and internal processes—all in one place.

Monitor onboarding progress: Support HR and managers with tools to monitor progress. Assign onboarding tasks, follow up with reminders, and ensure policy compliance using Omnia’s sign-off workflows.

Quick start with Omnia: Use Omnia’s setup wizard and built-in templates to launch your employee onboarding solution in no time. Whether for enterprise-wide onboarding or local team experiences, the process is fast, flexible, and scalable.

Want to see how structured onboarding boosts productivity and retention? Check out these resources:

✔ On-demand webinar: Effective Onboarding of New Employees with Omnia. 

✔ Downloadable guide: Driving Employee Engagement with a Modern Intranet.

How does Omnia’s onboarding solution support hybrid or remote teams?

Omnia is designed for any work environment. New hires can access onboarding content from any device—desktop, mobile, or tablet—with a consistent and branded experience. Preboarding and onboarding content is accessible remotely, ensuring all employees are supported no matter where they’re located. Also, Omnia supports temporary access to further support a preboarding experience.

Can we include onboarding for managers or role-specific training?

Yes. You can create separate onboarding journeys for different user groups, including managers, interns, or specific functions. Content, tasks, and training materials can all be role-based and easily maintained over time.

Is it possible to measure onboarding effectiveness over time?

Absolutely. Omnia’s analytics framework lets you track onboarding engagement, task completion rates, and content usage—giving you insights to continuously improve the experience. Also, Omnia support read receipts to help ensure that employees have taken part of mandatory content.

Can onboarding be integrated with other HR or learning systems?

Yes. Omnia supports integrations with Microsoft 365 tools and can connect to external systems such as learning management platforms or HRIS through pre-built connectors, APIs, or embedded experiences.