12 Great Intranet Navigation Examples: Improve Findability and User Experience

In this article, we share 12 real-world intranet navigation examples and best practices that show how modern intranet platforms improve findability, enhance usability, and provide structured access to essential content. These navigation examples for intranet design include mega menus, landing pages, directories, and personalized experiences—each offering inspiration for a more effective digital workplace.

According to the Intranet & Employee Experience Platforms 2025 guide, Omnia offers excellent usability through strong personalization, customizable search, flexible navigation, and seamless branding. To compare 20 leading intranet products and explore more hands-on examples, download your free copy of the report using this link.

Learn more about creating great user experiences by joining our webinar on intranet search and navigation best practices or download the free guide Mastering Intranet Search – the Comprehensive guide to a Great Search Experience.

Before diving into the examples, keep in mind that great intranet navigation starts with understanding user needs, defining a content structure, applying clear labeling, and considering device usage. The following intranet navigation examples illustrate how thoughtful planning and user-centered design can dramatically improve engagement and findability.

Mega menus provide a comprehensive overview of intranet content, enabling users to quickly access relevant pages, documents, and tools. They can be personalized to user roles or departments and styled to match your organization’s branding.

In the first intranet navigation example below, we see a basic navigation layout with content in two levels. Here we have also added an introduction to this section on the left, including an image. In this way, it is possible to provide a short summary and set expectations on what type of content that can be discovered here. 

Intranet Navigation Example #1: Providing content overview with a traditional mega menu.

The second example below is also a dynamic mega menu showing a structure of pages in two levels. But in this case we are highlighting the first level in the menu with image, headline, and short description. In the four cards respectively, we also present the sub pages within the section - providing the same overview as above, but here also with a more branded look and feel. 

Intranet Navigation Example #2: Providing overview ov content using a branded mega menu with card-based navigation.

As the two examples above show, mega menus can be designed regarding layout, headings, background, and more to support the overall ‘look and feel’ that many organizations want their intranet to mediate.

In the next example, the mega menu provide navigation to news articles. Here the navigation is divided into six tabs, each showing a selection of news articles and access to news archives.

Intranet Navigation Example #3: Providing content overview using a tabbed mega menu for navigating news articles.

As these navigation examples for intranet show, mega menus are flexible tools that support both function and branding goals.

Landing pages can be a helpful supplement to the mega menu, providing information on and navigation within a sub-section of the intranet. Our experience is that landing pages not only should provide innovative navigation solutions but also be used to implement a corporate profile. An example is this landing page showing all offices within a business as in the example below. 

Intranet Navigation Example #4: Providing an overview of offices via a landing page.

Another example is the landing page with content presented on the page and with tabs added to enhance navigation further. The tabs will add another dimension when it comes to navigation and this example can be described as a three-in-one landing page. 

Intranet Navigation Example #5: Tab-Based navigation in learning center providing overview of courses.

In the above example, end-users can navigate to courses within four areas and sign up for any course that matches their needs and interests. But also check the course calendar in the second tab and a list of trending courses in the third one. 

On web pages within a section, you need to provide current page navigation which in most cases is provided to the left on the page. In the example below, we are navigating the Employee Handbook where the page Approval of time reports is on the third level, with Workplace Professionalism and Time Management being on levels 1 and 2.  

Intranet Navigation Example #6: Current and breadcrumb navigation in an employee handbook.

The Breadcrumb, just above the page content, is also a vital part of page navigations, showing the end-user a trail of pages in the structure.

But the top node ‘How we work’ is not included in the breadcrumb, which shows another important learning on navigation – that there can be a difference between how you organize where information is created and managed and how the navigation structure is presented. This can be used to achieve a setup that is efficient for content owners and authors and navigation that is optimized for findability.

Directories can be a good solution when building navigation for objects where there are no real hierarchies. These directories then typically list the objects in an order of your choice and provide search and filtering features to make it easy for end-users to find what they are looking for. The intranet navigation examples below show when directory navigation is a suitable choice are for a news article archive, a directory of official processes, or as in the image below, a project portfolio.

Intranet Navigation Example #7: Portfolio navigation for listing current projects within an organization.

In the example, end-users can find all internal projects running within the organization and they can search and use filters for finding projects of a certain type. 

Another example where this type of navigation can be used is presented below, where controlled documents are rolled up and presented based on properties as document type, organization, location, and similar.

Intranet Navigation Example #8: Document directory providing navigation via metadata refiners.

Providing visual navigation can be a good solution for presenting information when the structure has a meaning and is part of the ‘message’. Typically, we see that this option is being used when visualizing and publishing content related to organization charts and/or business processes. In the first example, end-user can navigate the organization to find information on departments, business areas, subsidiaries, or similar. The charts are fully dynamic and can be easily updated when the organization changes. 

Intranet Navigation Example #9: Using organization charts for navigation aligned with company structure.

Of course, this type of navigation is also applicable when you want to use business processes as navigation to content on a recommended way of working. End-users can navigate in between processes, sub-processes, phases, and more to find instructions, task lists, links to tools, descriptions of best practices, and more. 

Intranet Navigation Example #10: Using clickable business process maps for easy navigation to documents.

A modern intranet will also support several types of personalized navigation, where the preferences of end-users will decide the navigation. This can be done by asking employees to follow pages, documents, or teams, subscribing to areas of interest, and when information is targeted to the end-user based on properties. The below example shows personalized navigation to Followed Teamwork, a panel available across the solution and accessed from an icon in the top banner.

Intranet Navigation Example #11: Using personalized navigation to collaboration teams, here followed workspaces.

In the last example in this article, the end-user will find personalized navigation based on previous usage patterns, as My Recent Apps or My Recent Teamwork. We think having a zone on the start page dedicated to personalized navigation to frequently used content is a great idea. 

Intranet Navigation Example #12: Personalized navigation based on previous activities, here recently used apps and collaboration teams.

Having those navigation options on the start page will enhance the feeling of quick navigation, being able to access recent content in only one click. 

For anyone who wants to learn more about how to improve the user experience of intranets, we recommend downloading the report ‘Intranet and Employee Experience Platforms’ to take part in reviews of the best products in the market.

To learn more about intranet navigation, we also recommend attending the webinar ‘A best practice for intranet search and navigation’ which will give further insights into improving findability and user experience on your intranet. In the webinar, we will use Omnia and Microsoft 365 for all solution examples, but the content is highly relevant also if you are using other intranet products and platforms.

Looking for inspiration? Our blog post Intranet Homepage Examples – Must-Have Features for High Performance showcases the best intranet homepage examples. Please also check out the document Mastering Intranet Search – the Comprehensive guide to a Great Search Experience. Looking for even more inspiration? Check out Intranet Examples: Top 10 Features That Make Good Intranets Great.

Learn more about intranet navigation, search and a great user experience - book a personalized demo to see how Omnia compares to your requirements.