15 Great HR Intranet Examples to Inspire Your Design

A well-designed HR intranet is a key resource for onboarding, policies, training, employee support, and more. It plays a central role in enhancing communication, streamlining processes, and improving the employee experience across the entire organization. Whether you're creating your first HR intranet site or refining an existing solution, real-world examples can provide valuable insight.

In this article, we’ll explore 15 effective HR intranet examples—including key features, capabilities, and design approaches—to help you plan a high-impact HR intranet page, site, or solution. For more hands-on advice, download this document: Driving Employee Engagement with a Modern Intranet.

An HR intranet is an internal digital platform designed to support human resources goals and processes. It acts as the go-to resource for HR-related information and services, helping employees easily find policies, complete tasks, and engage with programs—from onboarding to learning, wellbeing, and beyond.

A strong HR intranet solution enables organizations to:

✔ Reduce administrative burden with centralized, self-service content.

✔ Support the full employee lifecycle from day one.

✔ Improve communication between HR, managers, and employees.

✔ Reinforce company values, recognition, and culture.

✔ Coordinate engagement and experience initiatives across the organization.

The best HR intranet sites are designed in close collaboration with HR teams—ensuring features, content, and workflows truly meet business needs and employee expectations. To get it right, HR should be involved throughout the process—from requirements gathering and solution design to content ownership and ongoing improvement.

Below are 15 examples of what great HR intranet pages and sites look like in practice. Each one helps solve a specific challenge while driving engagement and improving the employee experience.

Create a personalized onboarding portal that welcomes new employees with videos, checklists, tutorials, FAQs, and resources tailored to their role, location, and department. This HR intranet page example supports a smooth and confident start by getting new hires up to speed smoothly and helping them connect with your company culture from day one.

Image 1: Personalized onboarding portal with welcome content and checklists.

Deliver structured onboarding schedules with visual task tracking, required reading, training sessions, and helpful contact points. This HR intranet site example simplifies the process for both new hires and managers, ensuring no step is missed. A clear, trackable experience helps new employees feel organized and supported and drives consistency across the organization.

Image 2: Onboarding schedule with visual task tracking and training overviews.

Maintain a clear, searchable way to surface HR policies, procedures, and compliance documents for easy access. Filter by topic, business area, or location, and apply version control to ensure accuracy. This HR intranet page example provides easy access to important HR documents and gives employees reliable self-service access to critical documents whenever they need them.

Image 3: Policy library with filters for topic, region, and document type.

Support continuous development with a dedicated HR intranet site for internal and external training. Offer learning paths, micro-learning, video courses, and certifications. Integrate with your LMS to show progress and recommend personalized content. This encourages career growth and keeps employees engaged in skill-building—right within their daily digital workplace.

Image 4: Use the intranet for managing learning resources as courses, video courses, or as here a micro-course.

Create topic-based communities that enable peer-to-peer learning, sharing of hands-on advice, and informal knowledge exchange. With features like document sharing, blog posts, discussion threads, and FAQs, this HR intranet example turns employee know-how into a living resource—helping teams solve problems faster and supporting a culture of collaboration.

Image 5: HR knowledge-sharing community with discussion threads, blog posts, and FAQs.

Provide a centralized, intuitive dashboard where employees can access HR services like leave requests, payroll information, and benefits forms. Integrate with HRIS tools and add calculators, quick links, and guided flows. This HR intranet solution streamlines routine admin, reduces HR tickets, and puts employees in control of their own information.

Image 6: An Employee Handbook page with option to submit a new leave request or monitor 'My Requests'.

Make it easy to gather input through integrated surveys, polls, idea boards, and comment threads. Use pulse checks to monitor engagement and surface trends over time. These HR intranet page examples support two-way communication and demonstrate that employee voices are heard—helping you build trust and drive meaningful improvements.

Image 7: Feedback module with quick surveys and idea submissions.

Boost morale with simple tools for peer-to-peer praise, public shoutouts, and digital badges. Employees can celebrate wins big and small through a shared feed, encouraging a culture of appreciation. This HR intranet feature helps reinforce your values and motivates teams by recognizing everyday excellence and teamwork.

Image 8: A rich user profile showing completed courses, community engagement, and as here praise posts.

Showcase achievements, anniversaries, and award winners with a centralized page for employee recognition. These HR intranet page examples help reinforce company values and create a visible, inclusive recognition culture. The result: increased employee satisfaction, higher retention, and a workplace where contributions are seen and celebrated.

Image 9: Recognition wall showing posts where employees praise teams and colleagues.

Equip managers with guides, templates, and step-by-step processes for hiring, onboarding, performance reviews, and feedback. This HR intranet site example saves time, ensures consistency, and strengthens people management across teams. It also reduces HR’s support burden by providing just-in-time resources for people leaders.

Image 10: Manager Handbook providing best practices and tips for employee management.

Enable employees to find colleagues by name, team, location, or skill with advanced people search and interactive org charts. This HR intranet page example improves cross-functional collaboration, clarifies reporting lines, and helps new employees connect faster—building stronger networks across the organization.

Image 11: Clickable organization charts providing an overview of all departments and functions.

Promote your organization’s values, purpose, and vision with dedicated HR intranet pages. Use storytelling, employee quotes, videos, and visual branding to bring culture to life. This helps build a shared identity and sense of belonging—especially important in hybrid or distributed environments.

Image 12: Culture page sharing company values and employee stories.

Deliver targeted HR news, announcements, and policy changes based on employee role, location, or department. With personalized feeds and attention-grabbing visuals, this HR intranet site example ensures that important updates reach the right people—and helps employees stay informed without information overload.

Image 13: A targeted storytelling news article.

Support career growth with an internal job board, mentoring opportunities, and development tracks. This HR intranet page encourages internal applications, highlights open roles, and promotes career transparency—helping retain top talent and demonstrating your commitment to employee advancement.

Create a go-to destination for mental health resources, wellness benefits, EAPs, and fitness initiatives. Include dedicated spaces for Employee Resource Groups (ERGs), D&I campaigns, and inclusive policies. This HR intranet example supports holistic well-being and creates a workplace where every employee feels supported and valued.

A great HR intranet page or site does more than store policies—it actively supports employees from onboarding to development and everything in between. By incorporating tools for communication, self-service, learning, and recognition, your HR intranet becomes a cornerstone of a great employee experience.

Whether you're redesigning your HR intranet site or building from the ground up, use these examples to guide your design. Involve HR from day one, prioritize real employee needs, and choose a flexible platform that scales with your organization.

To learn more, check out these free resources:

✔ Document: 15 Intranet Best Practices.

✔ Webinar: Unlock Employee Engagement – Empower Your Workforce with a Modern Intranet

✔ Video: Employee Communications and Engagement

A great first step toward your next intranet is to discuss your requirements with an expert. That is why we offer a 30-minute free consultancy with one of our Omnia Coaches. Use this link to book your session.

1. How can we ensure that our intranet fulfills HR requirements?

To ensure your intranet truly supports HR goals, it’s essential to involve HR in every step—from requirements gahering to content planning and continuous improvement. Work closely with HR stakeholders to identify needs across onboarding, policies, learning, and employee engagement. The most effective HR intranet solutions are co-created with HR teams and shaped around real workflows, content, and responsibilities.

2. What are the prioritized solutions, capabilities and pages that are HR intranet must-haves?

Key HR intranet must-haves include onboarding portals with task checklists and resources, centralized policy libraries with version control, self-service dashboards for forms and HRIS access, learning and development hubs, feedback and recognition tools, and personalized HR news updates. These capabilities work together to support the entire employee lifecycle, reduce administrative tasks, and strengthen employee engagement across the organization.

3. Is SharePoint a suitable platform for an intranet that supports HR needs and processes?

SharePoint provides a strong foundation, especially within Microsoft 365 environments, but many organizations find that its native capabilities fall short for more advanced HR intranet needs. Limitations in personalization, content governance, navigation, and mobile experience often lead to gaps. That’s why many organizations extend SharePoint with an HR intranet platform like Omnia—to deliver a more scalable, engaging, and user-friendly solution while leveraging their existing investment.

4. How can we measure whether our intranet delivers results like improved employee engagement?

Start by defining what engagement looks like for your organization—then track metrics that align with those goals. Use your HR intranet platform’s built-in analytics to monitor content views, usage of self-service tools, participation in feedback channels, and completion of onboarding or learning tasks. Combine this with periodic surveys and pulse checks to gain qualitative insights. Together, these tools help you evaluate success and identify areas for improvement.

5. How can we continuously ensure the quality of intranet content for HR?

Sustainable content quality requires a governance model that includes clear ownership, publishing workflows, and review cycles. Assign content owners for each HR intranet page or resource, and set up reminders for regular reviews and updates. Use version control, expiration dates, and analytics to identify outdated or underused content. With the right processes in place, your intranet will remain relevant, trusted, and well-used over time.