SharePoint Intranet Examples: 16 Top Ideas to Inspire Your Next Site

In this article, we’ll explore 16 real-world SharePoint intranet site examples across communication, UX, employee experience, and platform governance. These are among the most inspiring SharePoint intranets we’ve seen in action—offering guidance and best practices to help you build your own solution.

To learn more about how to design your next SharePoint intranet and see 20+ desktop and mobile intranet examples, download the guide: 15 Intranet Best Practices. Or learn from proven intranet examples by reading Intranet Examples: Top 10 Features That Make Good Intranets Great.

Modern SharePoint intranets are no longer just news feeds, static pages, and document libraries—they’ve evolved into powerful digital workplaces that support communication, collaboration, productivity, and engagement. But building the best SharePoint intranet requires going beyond out-of-the-box features.

The most effective SharePoint sites examples are designed around your people and their daily work. The most successful intranets are designed around your people. To learn more about how to design and implement the best intranet for your organization, sign up for this webinar: How to Implement a Successful Intranet in Microsoft 365.

A SharePoint intranet for a multinational consulting firm will look very different from one built for a regional retailer. That’s why the strongest SharePoint intranet examples are tailored to company culture, goals, size, and structure. Microsoft 365—including SharePoint and Viva Connections—provides the foundation, but customization makes the difference. 

But for mid-sized and larger organizations, out-of-the-box capabilities often fall short. Challenges like advanced content targeting, scalable governance, mobile access, and branded design require something more.

That’s where Omnia adds value. Built to work natively with Microsoft 365 and SharePoint, Omnia helps you build a modern SharePoin intranet that’s flexible, scalable, and aligned with your unique needs—supporting every employee from headquarters to the frontline.

To build the best SharePoint intranet site for your organization: Know your business and user needs—and choose a platform that meets expectations. SharePoint is often a great start—but combined with Omnia you will be able to deliver on enterprise-grade requirements and maximize the value of your Microsoft 365 investments.

To learn more about this topic, download the guide: Comparing Your Intranet Requirements with Microsoft 365, SharePoint, and Viva Connections. Now, let's dive in to the examples.

Effective internal communication starts with the right tools—and the right platform. These SharePoint intranet examples show how combining SharePoint with Omnia can centralize publishing, support targeted messaging, and improve how employees engage with content across your organization.

Deliver internal news more effectively with a centralized editorial hub that supports scheduling, targeting, and AI-assisted content creation. This feature allows communications teams to plan, create, and publish news from one place—ensuring consistency and control. With audience segmentation and device optimization built in, updates are delivered across SharePoint, mobile, Teams, and digital signage. The result is a smarter, more coordinated news flow across your SharePoint intranet that reaches every employee with relevant, timely information—boosting communication clarity and engagement.

Image 1: SharePoint intranet communication hub with planning calendar, campaigns, and engagement metrics.

Make your internal communication more relevant by targeting content based on user profile properties like department, location, or role—not just static groups in Microsoft Entra ID. Personalized experiences improve readership, reduce noise, and ensure employees only see what matters to them. With dynamic audience targeting, communications are more effective and employee engagement increases. Editors stay in control with an intuitive interface for setting audience rules, making tailored communication effortless and scalable across your solution. 

A relevant and common SharePoint intranet example is targeted news like in the screenshot below.

Image 2: Local SharePoint intranet news article targeted to departments and locations.

Organize and manage critical documents such as policies, guidelines, and procedures using structured metadata, version control, and approval workflows. Surfaced through pages, search, and contextual links, documents are always up to date and easy to find. Business-critical information stays compliant and consistent, even across complex organizational structures. With lifecycle management and user access tracking built in, this SharePoint intranet solution supports content quality, compliance, and a better user experience for employees accessing essential information.

Image 3: This SharePoint intranet example shows a document center for controlled business policies and guidelines.

Support operational excellence by publishing structured processes in a user-friendly, visual format. Connect process steps with related tasks, documents, tools, and training materials. Integrate Teams templates to create pre-defined collaborative workspaces aligned with your official models. This makes it easier for employees to understand and follow key processes—whether they’re onboarding, managing projects, or working across departments. Combined with Omnia's publishing tools, your SharePoint intranet becomes a powerful platform for standardizing and scaling best practices.

Image 4: SharePoint intranet process publishing interface linking tasks, tools, and documents.

A great intranet experience is one that employees return to daily—because it’s intuitive, relevant, and efficient. These SharePoint intranet site examples show how to design and deliver seamless, personalized, and cross-device experiences that make work easier and more enjoyable.

Simplify exploration with mega menus, icons, directories, and role-based navigation that reflect your structure. Whether you centralize or delegate ownership, this scalable design improves usability and reduces time spent searching. As your SharePoint intranet grows, users can rely on familiar paths and clear hierarchies to find content, while administrators maintain control over consistency and alignment with company goals.

Image 5: SharePoint intranet mega menu with role-based categories and intuitive navigation.

Give users a tailored digital experience with customizable dashboards, subscription options, and AI-driven content recommendations. Employees can pin quick links, follow relevant topics, and receive personalized updates based on their interests, location, or role. This targeted approach helps reduce information overload and ensures every visit to the SharePoint intranet is useful and engaging—building habits and driving intranet adoption across your workforce.

Image 6: Personalized SharePoint intranet dashboard with user-specific feeds and recommendations.

Help employees find what they need with a fast, intelligent search experience. Semantic search, combined with filters and metadata, ensures precise results for even the most complex queries. Tailor the experience with result categories, content previews, and refiners that reflect your business needs. Add search analytics to identify gaps, failed queries, and content opportunities—turning your search engine into a powerful productivity tool that continuously improves.

Image 7: Search results page with customized categories and refiners, search feedback option, and promoted search results.

Make your SharePoint intranet accessible wherever employees are—on the shop floor, in transit, or working remotely. Omnia enables a seamless experience across mobile devices, Microsoft Teams, digital signage, and desktop browsers. Push notifications, mobile-ready layouts, and real-time updates ensure employees stay connected and informed—no matter the device or channel. This SharePoint intranet example ensures full inclusivity and drives engagement across frontline, hybrid, and desk-based roles.

Image 8: The full SharePoint intranet experience delivered in Microsoft Teams.

Your intranet should do more than share information—it should elevate the employee journey. These modern SharePoint intranet examples highlight how the platform can enhance onboarding, support learning, build a culture of recognition, and enable real-time feedback.

Welcome new hires with a structured portal offering tasks, checklists, policies, and training materials. Integrated with HR tools, the portal adapts based on role or region—shortening time to productivity. Visual schedules and personalized learning journeys make the process engaging and clear. This ensures a consistent onboarding experience across the company, supports culture-building, and helps new team members feel confident from day one.

Image 9. Onboardning portal with welcome resources, tutorial, user profile, and structured task lists.

Support employee growth with a centralized training hub for courses, microlearning, and videos. Content is searchable, categorized by topic or role, and trackable for compliance or personal development. Integrate with HR platforms to monitor progress or offer certifications. Whether employees need refresher material or career path development, your SharePoint intranet becomes the go-to destination for learning and upskilling.

Image 10: Learning center surfacing courses, micro-courses, video courses, and more.

Create a culture of appreciation by highlighting promotions, anniversaries, and team wins. Recognition boards, peer shout-outs, and featured celebrations increase visibility across departments. Management and employees alike can participate—strengthening morale and engagement. When recognition is part of the everyday SharePoint intranet experience, it reinforces shared values, boosts motivation, and fosters stronger internal relationships and culture.

Image 11: Example of a recognition post where employees can praise colleagues or teams.

Give employees a voice through feedback tools embedded in your SharePoint intranet. Use pulse surveys, quick polls, and comment sections to gather insights on culture, communication, or strategy. Visualize results in dashboards, and use the data to shape improvements. Making feedback visible and actionable signals transparency, builds trust, and empowers leaders to make smarter, people-focused decisions.

Image 12: Extract from SharePoint intranet homepage with quick poll for understanding employee voice.

A scalable, high-performing SharePoint intranet starts with a solid foundation. These are some of the best SharePoint intranet examples showcasing how the right combination of branding, integration, governance, and analytics drives success—across every device, department, and digital channel.

Deliver a consistent brand experience with advanced theming, layouts, and templates. Centrally manage design rules, typography, color schemes, and logos to ensure a unified look and feel across all departments and locations. Templates can be reused and adapted as your intranet evolves—making expansion faster, easier, and fully aligned with your company’s identity.

Image 13: Implementing colors and design themes for a consistent experience.

Connect your intranet seamlessly with Microsoft 365 tools like Teams, Viva Connections, Outlook, Planner, PowerApps, and more. Provide unified access to files, calendars, chats, and workflows without switching tools. With single sign-on and deep integrations, your SharePoint intranet becomes the digital front door for work—enhancing efficiency, reducing friction, and empowering employees with everything in one place.

Image 14: Project collaboration based on customized template reflecting the project model.

Enforce high content standards with built-in approval workflows, ownership assignments, and version control. Set review dates, automate archiving, and track read receipts. AI highlights outdated or low-value content before it becomes a risk. These tools help SharePoint intranet teams maintain accuracy, streamline compliance, and ensure the platform stays relevant and reliable over time.

Image 15: Monitoring business documents past review date.

Use built-in analytics to monitor intranet adoption, engagement, search behavior, and content performance. See what works, spot gaps, and identify which teams are most active. Dashboards make data easy to understand and act on—supporting evidence-based decisions. Over time, analytics help evolve your SharePoint intranet to better match employee needs and business goals.

Image 16: Example of the governance hub where admins and SharePoint intranet owners monitor key KPIs.

The best SharePoint intranet examples don’t follow a one-size-fits-all model. Instead, they combine flexibility, personalization, and enterprise-grade functionality to meet the unique needs of each organization. With the right strategy—and the right technology partner—you can deliver a modern SharePoint intranet that informs, engages, and empowers every employee.

Omnia helps you go beyond the basics of Microsoft 365 to build a SharePoint intranet that scales with your business. Whether you're planning a new rollout or looking to optimize an existing solution, we’re here to help.

Learn what makes a great homepage by checking out Intranet Homepage Examples – Must-Have Features for High Performance.

Ready to get started? Book a personalized demo to explore how Omnia can help you design one of the best SharePoint intranet platforms for your organization.