Extend Your Microsoft 365 Intranet: Bridging the Gaps with Omnia

Many organizations turn to Microsoft 365 and SharePoint when planning their next intranet—and it’s easy to see why. Familiar tools like SharePoint, Teams, and Viva Engage offer a useful starting point. But when enterprise-grade features are required, Microsoft 365 often needs to be extended to meet expectations. That’s where a platform like Omnia can make all the difference.

→ Want to compare your current needs with Microsoft 365 capabilities? Download our free guide to compare your intranet requirements with Microsoft 365 »

Microsoft 365 and SharePoint offer solid capabilities for small teams and basic sites. But if your organization needs a complete, enterprise intranet, native Microsoft tools can fall short. Here are some of the common gaps that require you to extend Microsoft 365 as an intranet platform:

✔ Centralized News Management: Microsoft tools don’t easily support news delivery from a central hub with targeted publishing.

✔ Enhanced Targeting: Out-of-the-box targeting relies heavily on Entra ID groups, which can limit precision.

✔ Unified Templates: Achieving cohesive design across departments requires extensive custom development.

✔ Intuitive Navigation: Managing and scaling navigation over time can be overly complex.

✔ Customized Search: SharePoint search lacks built-in refiners, categories, and analytics that modern intranets rely on.

✔ Mobile Optimization: Native Microsoft solutions can feel fragmented on mobile.

✔ Brand Consistency: Limited design flexibility makes it harder to deliver a fully branded experience.

These aren’t advanced or niche requirements—they’re foundational needs for any successful enterprise intranet. That’s why many organizations look to intranet software that can extend and enhance Microsoft 365.

Omnia is a modern intranet platform built to extend Microsoft 365 and fill critical functionality gaps. With SharePoint and Microsoft 365 at its core, Omnia adds powerful features for governance, targeting, mobile usability, branding, and more—making it one of the best intranet platforms for enterprise use.

✔ Enterprise Content and Governance: Omnia supports complex content structures, versioning, policies, workflows, and governance controls—ideal for corporate intranet solutions.

✔ Targeted Employee Engagement: Deliver personalized content based on profile attributes, not just security groups. Omnia transforms your intranet into a strategic channel for internal communication.

✔ Cross-Device User Experience: Employees enjoy a seamless experience on desktop and mobile, with optimized navigation, branded design, and tailored search.

✔ Deep Microsoft Integration: Omnia integrates tightly with SharePoint, Teams, Viva Connections, Power Platform, Outlook, and more.

Omnia helps you deliver a fully branded, role-based, and mobile-optimized intranet experience—without starting from scratch or over-customizing SharePoint. To learn more about features and capabilities in Omnia, please check our Feature Gallery for more information and visual examples. 

If you're evaluating SharePoint vs modern intranet platforms, the differences are clear. SharePoint offers a flexible base, but modern platforms like Omnia provide the structure, tools, and user experience needed to create a unified digital workplace.

Still wondering if Viva Connections is a complete intranet? It’s a useful interface, but lacks core features like publishing, targeting, and governance.

To extend your Microsoft 365 intranet effectively, a dedicated intranet platform is essential.

Microsoft 365 gives you a strong starting point—but it often lacks the advanced features, scalability, and user experience required for a high-impact enterprise intranet. To close the gap, organizations need a platform that extends Microsoft 365 and meets their strategic needs.

Omnia provides that solution: a modern intranet platform designed to enhance Microsoft 365 and deliver measurable business value.

If you want to learn more about how your expectations can be met by Microsoft 365, please download the document Comparing Your Intranet Requirements with Microsoft 365, SharePoint, and Viva. Your can also check out our top-10 features of a modern intranet in this blog post.

Ready to elevate your Microsoft 365 environment? Discover how Omnia can help you build an intranet that meets all your needs. Contact us today to get started.