5 Inspiring Intranet Examples to Boost Communication

A modern intranet isn’t just a place to store information — it’s a central hub for keeping employees informed, engaged, and connected. The right communication design can make messages more visible, relevant, and impactful.

Here are five real-world intranet communication examples that show how design and functionality can bring your internal messaging to life. Each example comes with a quick takeaway tip you can adapt for your own digital workplace.

💡 Want 20+ more examples and best practices? Download our free intranet communication guide.

Creating a dedicated Communications Hub within your intranet allows teams to plan, collaborate, select channels, schedule, and publish content from one place. This ensures messages are consistent, timely, and aligned with business priorities.

A robust content strategy keeps the intranet relevant, while an annual communication plan provides structure and clarity on what needs to be communicated — and when.

Why it works: Communicators gain a streamlined process for planning, creating, and delivering targeted messages them - and following up communication effectiveness.

Image: Monitoring content engagement in the News Hub.

2. Use AI to Empower Communicators

Modern intranets should equip content creators with the right tools for their roles. Editors, content owners, and designers all have different needs — from flexible branding and media management to precise targeting and intuitive editing.

AI-powered assistance can help draft, refine, and adapt messages for different audiences, making publishing faster and more accurate. Integrations with channels like Microsoft Teams, Viva Engage, and email ensure key messages reach everyone.

Why it works: Communication becomes more efficient, consistent, and targeted — helping important information cut through the noise.

Image: FIne-tuning news article content with AI.

Reaching employees where they are is key to communication success. A modern intranet should deliver a seamless experience across devices, with content accessible via browsers, Microsoft Teams, and mobile apps.

Extend your reach further with digital signage, weekly newsletters, or targeted notifications — all driven from the same source content. The principle: “Publish once, deliver everywhere.”

Why it works: Employees receive messages through their preferred channels, increasing visibility and engagement without extra work for communicators.

Image: Preparing a Newsletter to reach intranet seldom-users.

A well-planned user experience helps ensure your messages are seen and understood. Focus on intuitive navigation, powerful search, consistent layouts, and a clean design that guides employees naturally to important information.

UX should never be static — gather feedback, monitor analytics, and run usability tests to refine the design. The easier it is for employees to find and consume content, the more likely they are to return.

Why it works: An intuitive, visually appealing intranet encourages repeated use, making it a trusted communication channel.

Image: Mega menu for finding different types of news articles.

Metrics and real-time insights turn communication from guesswork into a science. A modern intranet can track:

✔ Content engagement – Who is reading, how long they stay, and how they interact.

✔ Channel performance – Which delivery methods work best for each audience segment.

✔ Reach and visibility – Whether key messages are reaching the right people.

✔ User journeys – When and how employees navigate the intranet.

Combine this with surveys and polls to capture qualitative feedback. Then, act on the data — update content formats, shift channels, or adjust timing to improve results.

Why it works: A data-driven approach ensures your communication strategy evolves with employee needs.

Image: Monitoring user interactions per location.

These intranet communication examples show how small but intentional design and content choices can transform your intranet into a true communication hub. By tailoring content, using engaging formats, and giving visibility to the right messages, you can strengthen workplace culture and improve employee alignment.

Learn more: For step-by-step strategies and 20+ additional intranet communication examples, download our free guide to improving internal communication with a modern intranet.