Drive productivity in daily work with a modern intranet

A modern intranet can serve as a comprehensive solution for enhancing productivity in daily work across various organizational operations. By leveraging capabilities as knowledge sharing, project management, employee services, and integration with third-party systems, and more organizations can become a more agile, connected, and productive workplace.

With the emergence of remote work and dispersed teams, organizations must leverage modern tools and platforms to enhance collaboration, streamline workflows, and foster a culture of continuous learning and innovation. A modern intranet serves as a versatile solution that can drive productivity across various aspects of daily work.

In this blog post, we'll explore how a modern intranet can drive productivity in daily work across nine important aspects of organizational operations.

Connecting people for improved productivity

Research shows that fostering strong networking among employees can significantly enhance collaboration, problem-solving, and idea-sharing, ultimately leading to improved decision-making and innovation. A modern intranet facilitates this by offering features such as employee profiles, clickable organization charts, and searchable directories. By allowing employees to follow their peers and develop internal networks, modern intranets promote collaboration across various departments and locations, thereby driving productivity.

Unleash the wisdom of the crowd

Organizations can benefit greatly from establishing dedicated knowledge-sharing communities to facilitate faster problem-solving, reduce redundant efforts, and promote continuous learning and improvement. These communities provide a platform for employees to share insights and best practices, accelerating innovation and improving decision-making. Modern intranets come equipped with templates for setting up communities of practice, along with intuitive search and navigation options that make it easy to access relevant knowledge, thereby driving productivity through knowledge exchange and collaboration.

Support employees in learning new skills

Continuous learning is essential to ensuring that employees stay updated with the latest skills and knowledge, thereby enhancing their ability to perform tasks efficiently and adapt to changing demands. Modern intranets play a pivotal role in hosting and coordinating learning resources within organizations, including instructor-led courses, video courses, and micro-courses. By offering flexible search and navigation options, modern intranets provide employees with a comprehensive learning center where they can access relevant courses and showcase their completed training and skills on their user profiles, ultimately driving productivity through skill enhancement and development.

Manage organizational knowledge

Effective management of organizational knowledge is crucial for reducing duplication of efforts, improving decision-making, and streamlining workflows. Modern intranets serve as ideal platforms for implementing knowledge management strategies, offering features such as document repositories, wikis, and searchable databases. By centralizing information and making it easily accessible to employees, modern intranets enable organizations to capture, organize, and share valuable knowledge in a structured manner, thereby driving productivity through efficient knowledge utilization and dissemination.

Best practice project collaborations

Collaboration tools have long been recognized for their ability to enable seamless teamwork, improve communication, and accelerate project delivery. Modern intranets are integrated with platforms like Microsoft Teams, which enhance collaboration by providing customizable Teams templates based on project models, governance support, and more. By serving as a hub for a wide range of tools and content, modern intranets facilitate effective teamwork and collaboration, ultimately driving productivity through streamlined communication and project management.

More projects on time and on budget

Effective project management is essential for ensuring that projects are completed on time and within budget. Modern intranets offer comprehensive project management capabilities, including best practice project models, project portfolios, and easy monitoring of project information such as status, timeline, and progress. By providing project templates for Teams and enabling effective project collaboration, modern intranets contribute to improved project delivery and organizational efficiency, driving productivity through optimized project management processes.

A platform for effective employee services

Access to employee services through a centralized platform is crucial for improving employee satisfaction, reducing administrative overhead, and enabling prompt addressing of employee needs. Modern intranets provide access to a wide range of employee services, including HR policies, IT support, travel booking, leave application, support issue submission, event sign-ups, and more. By facilitating self-service portals and automated workflows, modern intranets enhance employee satisfaction and productivity by streamlining service delivery processes.

Implement the digital workplace hub

Effective integration with third-party systems is key to creating an efficient digital workplace that enhances collaboration, streamlines workflows, and drives productivity. Modern intranets seamlessly integrate with popular apps within Microsoft 365, business systems, and external data sources, serving as digital workplace hubs. By consolidating data and workflows from disparate systems, modern intranets improve efficiency and collaboration, ultimately driving productivity through enhanced data accessibility and streamlined processes.

Improve support for the frontline workforce

Providing frontline workers with access to relevant information and task management tools is essential for improving their job performance and enhancing customer service. Modern intranets offer features such as mobile accessibility, push notifications, targeted content, and task management tools tailored to frontline employees' needs. By improving frontline productivity and operational efficiency, modern intranets contribute to enhanced customer service delivery, ultimately driving productivity through improved frontline support processes.

Where to start?

To start leveraging a modern intranet to drive productivity in daily work, the organization should first assess current processes and objectives, and then select a suitable intranet platform aligned with its needs. Then, configuring and customizing the platform to incorporate features like employee profiles, knowledge-sharing communities, collaboration tools, learning, and more is essential. We recommend that an Ambassadors Program should be initiated to support not only in verifying the solution but also to drive adoption and to ensure the intranet’s effectiveness in enhancing productivity.

Learn more about how to drive productivity in daily work

In conclusion, a modern intranet serves as a comprehensive solution for enhancing productivity in daily work across various organizational operations. By leveraging its capabilities in people and networking, knowledge sharing, learning, collaboration, project management, employee services, integration with third-party systems, and frontline support, organizations can create a more agile, connected, and productive workforce that drives business success in today's dynamic work environment.

If you are interested in learning more on this subject, please take part of the following content:

VIDEO: A frontline workers case study

BLOG POST: Building a Knowledge-Sharing Culture with Topic-Based Communities: Unleashing the Wisdom of the Crowd

DOCUMENT: Elevate knowledge management with a modern intranet

VIDEO: Effective project management

CUSTOMER CASE: Iterio streamlines all business processes